[Guide 8/10] AI Writing Prompts for Emails, Blogs and Marketing (with Templates)

Write a LinkedIn post announcing a product update.

Audience: owners and accountants at small businesses who already use our invoicing software.
Goal: get existing Pro customers to switch the new feature on.
Facts (use only these):
- Product: Ledgerly, cloud invoicing
- New in v3.2: automatic bank reconciliation
- It matches incoming bank transfers to open invoices and marks them paid
- Payments that do not match go to a review queue
- Included in the Pro plan at no extra cost
Format: 80-110 words; first line a hook under 12 words, no emoji; 3 short bullets; last line "Turn it on in Settings > Banking."
Tone: plain and confident. No hype words such as "revolutionary" or "game-changer".

I will give you a rough writing request. Do not write the piece yet.
1. List what is missing: audience, goal, channel, length, facts, tone, call to action.
2. Ask me up to 5 short questions to fill those gaps.
3. After I answer, write the complete prompt in a code block, one labelled line per item.

Rough request: {your one-line request}

I am writing a {length}-word {type of piece} for {audience} about {topic}.
Outline: {outline}
Approved so far:
"""
{paste approved paragraphs}
"""
Write only the next paragraph, covering: {next point}. Same tone and sentence length, no repeated points. Stop after one paragraph.

Suggest emojis for the post below, sentence by sentence: 3 options each with a 3-word reason, then your top pick or "skip".
Rules: at most 2 emojis in the whole post, none in the first line. Audience: {who reads it}; avoid playful or ambiguous emojis.

Post:
{paste your post}

Rewrite the message below in three registers. Return a table: Register | Message | When to use it.
Registers: formal (new enterprise client), friendly (long-term customer), brief (Slack to a colleague).
Keep every fact unchanged. Each version under 60 words.

Message: "{your message}"

You will write in my voice. Below are 4 emails I wrote.

<samples>
<sample>{email 1}</sample>
<sample>{email 2}</sample>
<sample>{email 3}</sample>
<sample>{email 4}</sample>
</samples>

Step 1: Describe my style in 5 bullets: sentence length, vocabulary, openings and closings, use of lists, formality.
Step 2: In that style, write a new email that says: {what it must say}.
Do not copy sentences from the samples or add facts not in my request.

Write an email with a subject line.
From: {your name and role}
To: {recipient, role, relationship}
Purpose: {one sentence}
Key facts:
- {fact 1}
- {fact 2}
Ask: {what you need, by when}
Tone: {e.g. polite and direct}
Length: under {N} words.

Process the email below in four parts.
1. Summary: 3 bullets, max 15 words each.
2. Action items: table Task | Owner (me / them) | Deadline. Write "not stated" if none is given.
3. Open questions: anything ambiguous.
4. Reply draft: under 120 words; confirm what I will look into and ask the open questions.
Use only information in the email. If something is unclear, say so instead of guessing.

Email:
"""
{paste the email}
"""

Write a short first-contact email.
About me: {who you are, what you offer, one proof point}
About them (text they published):
"""
{paste their public text}
"""
Rules: mention one specific point from their text and why it matters to us; use only facts from the two blocks; no invented compliments or numbers; under 110 words; one ask (a 20-minute call).

Step 1: Create an outline for a blog post.
Topic: {topic}. Reader: {who, what they know}. Goal: after reading, the reader can {outcome}.
Primary keyword: {keyword}. Length: {N} words.
Return a working title, H2/H3 headings, and under each H2 its key point and the example or data it needs.

Step 2: Cut the outline to 5 H2 sections; merge overlaps and explain each change in one line.

Step 3: Write section {number} only, about {N} words. Where a number, price or claim needs a source, write [FACT NEEDED: what] instead of guessing.

Step 4: Verified facts: {facts with sources}. Replace each [FACT NEEDED] with a matching fact; keep the marker if none fits.

Review the draft below as an editor. Do not rewrite it.
1. List every factual claim and whether it comes from my facts or from you.
2. Flag sentences over 25 words and any hype words.
3. Suggest a meta description of 140-155 characters.

Draft:
"""
{paste the draft}
"""

Act as an SEO specialist. Product: {one-line description}. Market: {country and language}. Seed topic: {topic}.
1. Suggest 20 keywords a buyer might search.
2. Group them into 4-6 clusters.
3. Return a table: Cluster | Keyword | Search intent (informational, commercial, transactional, navigational) | Suggested page type.
Do not estimate search volume.

Write 5 title tag and meta description pairs for: {URL or one-paragraph summary}.
Primary keyword: {keyword}. Title: keyword near the start, 50-60 characters. Meta description: 140-155 characters, one concrete benefit, ends with a call to action.
Return a table: # | Title | Title length | Meta description | Description length

Write assets for a Google responsive search ad. Product: {product}. Keyword: {keyword}. Offer: {offer}.
- 10 headlines, each 30 characters or fewer, each a different angle.
- 4 descriptions, each 90 characters or fewer.
- Put the character count after each line in brackets, e.g. [27].
- No claims that are not in the offer.

# check_ad_lengths.py: verify ad text against Google Ads limits before you paste it.
# Google counts each full-width (Japanese, Chinese, Korean) character as 2.
import unicodedata

LIMITS = {"H": 30, "D": 90}  # H = headline, D = description

def ad_length(text: str) -> int:
    return sum(2 if unicodedata.east_asian_width(ch) in ("W", "F") else 1 for ch in text)

# One asset per line: "H|text" or "D|text". Paste the model's output here.
ASSETS = """
H|Automatic Bank Reconciliation
H|Fewer Spreadsheets at Month-End
H|Review Only What Doesn't Match
H|入金と請求書を自動でマッチング
D|Ledgerly matches incoming bank transfers to open invoices and marks them paid automatically.
D|Unmatched payments go to a review queue, so you only check the exceptions. Try Pro free.
"""

for line in ASSETS.strip().splitlines():
    kind, text = line.split("|", 1)
    n, limit = ad_length(text), LIMITS[kind]
    status = "OK  " if n <= limit else "OVER"
    print(f"{status} {kind} {n:>3}/{limit}  {text}")

OK   H  29/30  Automatic Bank Reconciliation
OVER H  31/30  Fewer Spreadsheets at Month-End
OK   H  30/30  Review Only What Doesn't Match
OK   H  30/30  入金と請求書を自動でマッチング
OVER D  92/90  Ledgerly matches incoming bank transfers to open invoices and marks them paid automatically.
OK   D  88/90  Unmatched payments go to a review queue, so you only check the exceptions. Try Pro free.

As a performance marketing lead, split a monthly budget of {amount} for {product} targeting {audience} in {market}. Goal: {e.g. trial sign-ups}. Known data: {or "none"}.
Return a table: Channel | Share | Reasoning | Metric to watch. Then list your assumptions.

Draft a reply to the customer review below. Facts you may use (all true): {facts}
Rules: thank them, acknowledge the specific problem, say what we did, offer a direct contact. Use only the facts above; no promised refunds, dates or features. Under 60 words. No emoji.

Review: "{paste the review}"

Blog post: "{title}". Suggest 3 header-image concepts in one line each, then turn the best one into an image-generator prompt: subject, composition, style, colours ({brand colours}), lighting, 16:9. No text, logos or real faces. Under 70 words.